A recommendation letter (often referred to as an experience letter) is a formal document written by a current or former employer confirming the time an employee spent with the company and the knowledge, skills and experience they gained while there. The purpose of a company experience letter is to validate claims a job candidate makes about their skills and experience in their resume, cover letter or Curriculum Vitae (CV). This is one of the most valuable documents an individual can have to add to their work portfolio.
If you do not have enough personal experience with the employee to write an effective company experience letter, you should respectfully inform them as soon as possible. This will give them time to find someone who can write a letter on their behalf.
Because an experience letter is an official document a candidate includes in their work portfolio, always write the letter on company letterhead when it is available. Usually, you can do this by typing the letter and the printing it on company letterhead. If your company does not have official letterhead, ensure your company seal is present and include your contact information in a professional heading so the employer can call you to verify the letter.
Write the date you have issued the letter to the employee in the upper right-hand corner of the letter. You can write the date out fully or use the MM/DD/YY format, but be sure to include the month, day and year regardless of which format you choose.
State the employee’s current title or position with the company. If the employee earned a promotion from a previous position, include their prior designations along with a statement detailing the reasons they are a good fit for the position.